About the role
FACILITIES & HEALTH AND SAFETY COORDINATOR
ABOUT THE OPPORTUNITY
This person is responsible for the proactive and effective management of all facilities, maintenance and services at Head Office and the Runway (our training house). They ensure maintenance, security, solar and health & safety requirements are planned and completed through appropriate vendors, before issues arise, and act as the key point of contact for all related internal and external parties. This includes overseeing building operations, maintenance, space planning, health & safety and vendor management, while ensuring a high standard of workplace functionality and experience for all employees.
KEY RESPONSIBILITIES
- Proactively manage all facilities, maintenance, and services across Head Office, campuses, and The Runway training facility.
- Anticipate maintenance requirements and coordinate preventative maintenance schedules.
- Oversee building maintenance including plumbing, electrical, air conditioning, repairs, and general facilities services.
- Maintain maintenance schedules, service records, warranties, and compliance documentation.
- Coordinate office moves, furniture layouts, and space planning requirements.
- Ensure facilities remain clean, secure, compliant, and conducive to a productive workplace experience.
- Source, appoint, and manage contractors and service providers including cleaning, security, solar, electrical, plumbing, waste, and air-conditioning vendors.
- Obtain quotations and manage procurement processes for facilities-related services.
- Monitor vendor performance against service level agreements and address service concerns proactively.
- Manage relationships with security providers, including access control, alarms, CCTV, and incident follow-up.
- Coordinate with solar service providers, monitor performance, and escalate maintenance requirements.
- Administer and maintain the health and safety management system, including employee onboarding and offboarding requirements.
- Support compliance with health, safety, and environmental legislation.
- Coordinate health and safety audits, fire drills, inspections, and compliance activities.
- Maintain records of safety inspections, incidents, meeting minutes, and corrective actions.
- Conduct weekly facility inspections to identify and resolve issues before they escalate.
- Ensure First Aid kits and fire extinguishers are adequately maintained across all locations.
- Contribute to a safe, inclusive, and accessible work environment where all Flighties feel welcomed, respected, and supported to thrive.
EXPERIENCE & QUALIFICATIONS
- Matric.
- Studying towards a Health and Safety qualification or related field advantageous.
- Minimum 2 years' experience in facilities management and/or maintenance coordination.
- Strong administration skills.
- Excellent communication skills.
- Proficient in Microsoft Excel, Outlook, and Word.
- Strong organisational and time management skills.
- Proven ability to manage vendors and contractors effectively.
- Strong initiative, problem-solving skills, and attention to detail.
- Ability to travel as required for business needs.
- Office-based role located at Johannesburg Campus
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