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Administration jobs in Palo Alto, United States

12 open roles read nightly from companies’ own hiring pages. Each one links to the original ad.

Administration jobs in Palo Alto at a glance

Open roles
12
Remote
0%
Posted in the last 30 days
7
Advertised pay, middle half
$95K – $170Kmedian $110K

From the 11 administration jobs here that state yearly pay in USD: the top of each advertised range. Updated nightly.

Hiring most here

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1–12 of 12 jobs

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United States ×California ×Palo Alto ×Administration ×Clear all

  • Executive Assistant

    3 days ago

    MongoDB · Palo Alto, California, United States

    Full-timeEntry levelAdministration

    MongoDB’s base salary range for this role is posted below. Compensation at the time of offer is unique to each candidate and based on a variety of factors such as skill set, experience, qualifications, and work location. Salary is one part of MongoDB’s total compensation and…

  • Office Manager

    3 days ago

    Goaly · Palo Alto, California, United States

    On-siteFull-timeManager$60K – $90K a yearAdministration

    You will be our first Office Manager and you will own the office end to end. Our team works in person, and the office has to work every day: stocked, fed, clean, secure, and ready for whoever walks in, whether that's a new hire, a candidate in for an onsite, or a visiting…

  • Office Manager

    2 weeks ago

    ERGO NEXT Insurance · Palo Alto, California, United States

    Manager$70K – $95K a yearAdministration

    NEXT’s mission is to help entrepreneurs thrive. We’re doing that by building the only technology-led, full-stack provider of small business insurance in the industry, taking on the entire value chain and transforming the customer experience.

  • Stock Administrator

    3 weeks ago

    Mythic · Austin, Texas, United States +1

    HybridFull-time$200K – $235K a yearAdministration

    Build the function from the ground up. Stand up Mythic’s equity administration program end to end: policies, procedures, grant and vesting calendars, controls, and documentation. You will be the single point of contact for everything equity across the company.; Lead our equity…

  • Confidential Executive Scheduling Coordinator

    3 weeks ago

    Rhombus Power, Inc. · Palo Alto, California, United States

    Mid levelFrom $70K a yearAdministration

    The Confidential Executive Scheduling Coordinator position is critical to the function of the executive team, namely the CEO, and requires someone to be jack-of-all-trades who functions in multiple roles, and can operate at a fast cadence at all times. We are seeking those that…

  • Executive Assistant to the CEO

    4 weeks ago

    Zania · Palo Alto, California, United States

    On-siteFull-timeExecutive$80K – $110K a yearAdministration

    As the Executive Assistant to the CEO, you are the ultimate force multiplier for our Chief Executive Officer. In a hyper-growth Series A environment, the CEO’s time is our most critical asset. We are not looking for a traditional administrator; we are looking for a highly…

  • Executive Assistant, Office of the CEO

    4 weeks ago

    Upwork · Palo Alto, California, United States

    Executive$116.8K – $166.3K a yearAdministration

    Provide in-office support to the Office of the CEO (CEO, Chief of Staff and EA to CEO) through extensive calendar management, including multi-channeled work streams.; Partner with the CoS and EA. You will work in concert to manage CEO and CoS calendars and implement the…

  • Executive Assistant to the CEO

    4 weeks ago

    Elorian · Palo Alto, California, United States

    On-siteFull-timeExecutive$140K – $200K a yearAdministration

    We are hiring a CEO Executive Assistant to partner directly with our co-founder and CEO, Andrew Dai. Located in our Palo Alto office five days a week, this role is designed for an operator who wants true ownership over executive execution and operations.

  • Conflicts Coordinator

    3 months ago

    Gibson Dunn · Century City, United States +6

    Senior$100K – $110K a yearAdministration

    Monitoring the Conflicts Inbox to identify rush and high priority requests.; Coordinating with the other Coordinators to assign and delegate requests and transition work among the team.; Ensuring that requests are handled promptly, maintains workload and overall flow of…

  • Enterprise Collaboration Platforms Administrator

    4 months ago

    Gibson Dunn · Century City, United States +9

    Senior$130K – $170K a yearAdministration

    Own production administration of three collaboration platforms (Slack Enterprise Grid, Microsoft Teams, and Lark), maintaining equivalent governance rigor across each, and assist our Webex and Zoom admin team where necessary.; Manage identity lifecycle across platforms via…

  • Administrative Business Partner

    5 months ago

    Wing · Palo Alto, California, United States

    HybridSenior$103K – $165K a yearAdministration

    Wing is looking for a highly organized and self-motivated Administrative Business Partner to join our Executive Leadership Support team. This role is hybrid based in Palo Alto or New York, expected to work onsite 2–3 days per week based on business needs.

  • Senior Litigation Docket Clerk

    5 months ago

    Gibson Dunn · Century City, United States +9

    Senior$95K – $110K a yearAdministration

    Providing support to litigation attorneys, including calculating deadlines, retrieval of documents.; Tracking critical dates and related details and communicating information with attorneys, paralegals and/or staff as necessary.; Reviewing court filings and entering calendar…

Updated 07 Nov 2026 10:21 UTC from the OptiTalent job library.