About the role
FFO (Flynn Family Office) is seeking a detail-oriented multitasker to keep our office running. We're seeking an Office Clerk to support administration, mailroom, and office operations.
This is part-time role based out of our New York office – 2-3 days in office a week.
Primary Responsibilities
- Run our mailroom — sorting, logging, and shipping mail and packages
- Sort and collate incoming mail.
- Scan and email collated mail to appropriate FFO team members.
- Record registered mail and maintain necessary logs and forms.
- Prepare mailing labels for outgoing packages to appropriate clients via FedEx, UPS, USPS or courier as specified
- Notify FFO Account Executives and team of all incoming checks
- Separate all incoming checks and provide to supervisor for deposit, unless in-person deposit is specified.
- Separate all client specific mail for in-person meetings and wet signatures as specified by FFO Account Executive.
- Keep office supplies and equipment stocked and running smoothly
- Monitor inventory, order supplies, and operate office equipment such as printers and scanners
- Manage BILL.COM admin, invoice processing, and billable hours reporting
- Act as administrator for BILL.COM – configuring user settings and permissions as specified by supervisors.
- Submit incoming FFO invoices for processing in BILL.COM
- Submit weekly billable hours for supervisor in CCH system
- General office projects as needed (conference room booking, catering)
Qualifications
- Strong communication skills
- Comfort with MS Office / Google Workspace
- A sharp eye for accuracy and detail
The hourly range for this role is expected to be between $17/hr - $25/hr. Actual pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set.
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FFO is part of the Focus Financial Partners’ network firm community. As part of the partnership, FFO remains independently operated but gains the support of a broader organization. Whether focused on growth, enhancing capabilities, or planning for the future, being part of Focus means you are part of something larger while still working in an entrepreneurial, firm-led environment.