About the role
Classification Title:
IFAS Citation Project Assistant (Time Limited Dec 2026 - March 2027)
Job Description:
Job Description: This position assists the UF/IFAS Annual Report Publication Coordinator, who works with the UF/IFAS (Institute of Food and Agricultural Sciences) Office of Research, in preparing the UF/IFAS annual report of peer-reviewed journal articles for submission to the USDA in late-March 2027.
Work on the project will consist of creating 27 separate unit lists in EndNote, Excel, and Word, which in total contain approximately 2,400 citations and a master list of unique citations in EndNote Web, Word, and Excel. Attention to detail is extremely important.
Duties and Responsibilities
- Downloads article citations from Scopus, Web of Science, and journal websites into EndNote
- Verifies all citation elements are correct in EndNote and Word/Excel
- Reviews each citation for compliance with established publication guidelines, which includes verifying:
- that article is in its “final form” in 2026 (not online first/preprint/first look, etc.)
- the journal and article type of the citation are both peer-reviewed
- at least one of the referenced authors is affiliated with UF and the unit
- Reviews all the final lists to ensure accuracy
Schedule
- Work hours are Monday through Friday (between the hours of 8 am – 5 pm)
- 20 hours per week - December 9th-17th during training and the beginning of January
- 32-40 hours - early January through late March
- Please note that there will be a pause in work from December 23, 2026- January 4, 2027. Work resumes January 5, 2027.
Expected Salary:
$20/h
Required Qualifications:
- Excellent communication, organization and problem-solving skills
- Experience using Microsoft Word and Microsoft Excel (manipulating cells, sorting, copy/paste)
- Strong ability to pay attention to detail
- Ability to work independently, once trained and to ask questions when needed
- HS diploma
- Ability to work 32-40 hours/week
Preferred:
- Bachelor’s degree
- Experience using EndNote or similar citation management program
- Experience using Google Sheets
- Familiarity with Web of Science and/or Scopus
- Familiarity with academic journal articles (locating them, looking at author bylines, understanding of peer-review)
Special Instructions to Applicants:
In order to be consider for this position, please upload your cover letter, resume and 3 references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
This is a time-limited position.
Health Assessment Required:
No