About the role
Executive Assistant
Team: CEO Office
Location: Flexible / Remote
Reporting to: CEO
Role Overview
Rwazi operates in a high-velocity, AI-native environment where clarity, follow-through, and structured thinking are essential.
The Executive Assistant supports the CEO in day-to-day executive operations — documentation, planning cadence, structured follow-ups, and internal coordination.
This is a foundational role inside the CEO’s office.
While the title is traditional, the expectation is not.
We are looking for someone with former founder instincts or strong analytical pedigree — who understands strategy, but is comfortable operating in a support capacity without ego.
This role requires intelligence, discipline, and humility.
Core Mandate
The Executive Assistant is accountable for:
- Maintaining executive documentation rigor
- Structuring meetings into clear outputs and actions
- Tracking cross-functional commitments
- Supporting board and planning cycles
- Reducing cognitive load on the CEO
This role strengthens executive execution hygiene.
Key Responsibilities
Executive Documentation & Structuring
- Capture high-quality, structured notes in executive and board meetings
- Translate discussions into clear action items with owners and deadlines
- Maintain organized, searchable documentation systems
- Draft memos, summaries, and internal briefs
Planning & Cadence Management
- Support quarterly and annual planning processes
- Assist in preparing board decks and executive materials
- Maintain visibility over key company-wide priorities
- Ensure follow-through across functional leaders
Cross-Functional Coordination
- Track execution commitments across teams
- Follow up on deadlines and deliverables
- Escalate slippage early and objectively
- Maintain structured dashboards of ongoing initiatives
Operational & Administrative Support
- Manage executive scheduling and prioritization
- Coordinate internal and external communications
- Maintain high professional standards in all outputs
Role Impact
Strong performance results in:
- Clear executive decision trails
- Fewer dropped commitments
- Tighter cross-functional alignment
- Faster execution cycles
- Increased CEO focus on strategic priorities
What This Role Is Not
- This is not a strategic leadership role
- This is not independent product or revenue ownership
- This is not a stepping stone to immediate executive authority
This role requires comfort operating in a support function — regardless of prior seniority.
Qualifications and Profile
We are looking for individuals who demonstrate:
- Former founder, operator, or builder experience OR strong analytical background (consulting, finance, research, technical environments)
- Exceptional structured writing ability
- Strong analytical reasoning and pattern recognition
- Comfort synthesizing complex discussions into clarity
- High attention to detail
- Ability to operate without ego in a support capacity
- Strong discretion and professionalism
Former founders are welcome — provided they are motivated by discipline and execution, not status.
Cultural Fit
We value individuals who:
- Think sharply but act humbly
- Prefer execution over visibility
- Take pride in structured output
- Care about precision
- Follow through consistently
How Candidates Are Evaluated
Candidates are evaluated based on:
- Clarity and structure of written work
- Analytical depth in summarizing complex discussions
- Discipline in tracking commitments
- Comfort supporting executive workflows
- Absence of ego in operational contexts
Summary
The Executive Assistant strengthens the CEO’s office by applying founder-level thinking and analytical rigor to executive documentation, planning, and follow-through.
This role is foundational to maintaining speed, clarity, and execution discipline as Rwazi scales.