About the role
Overview
We are seeking a high-level Executive Assistant to support the business operations of a fast-paced, high-performing executive.
This role focuses on protecting the executive’s time, managing communications, and ensuring smooth internal coordination. The EA will work closely under an existing Executive Assistant and play a key role in maintaining operational flow and decision-making efficiency.
Key Responsibilities
Inbox & Communication Management (CORE)
- Manage and triage incoming emails
- Respond, redirect, or decline requests on behalf of the executive
- Act as a gatekeeper — ensuring only high-priority items reach the executive
- Route requests to relevant team members
Calendar & Time Protection
- Manage and optimize executive calendar
- Decline or reschedule unnecessary meetings
- Ensure time is allocated effectively
Business Operations Support
- Assist in keeping internal workflows on track
- Support coordination across team members
- Ensure follow-ups and tasks are completed
Collaboration with EA Team
- Work under and alongside the current EA
- Learn systems and processes quickly (within ~2 weeks)
- Transition into independent support after onboarding
Requirements
- Strong experience in Executive Assistant or similar role
- Excellent judgment and decision-making ability
- Ability to confidently say “no” on behalf of executive
- Highly organized and detail-oriented
- Comfortable working in structured, fast-paced environments
- Experience with Google Workspace
- AI awareness or willingness to learn
Nice to Have
- Experience supporting high-level executives
- Experience in fast-growing or high-demand environments Location: Remote Type: Full-Time Working Hours: 10:00 AM – 7:00 PM Pacific Time Training Period: Must be open to working overnight hours temporarily (approx. 2 weeks)
Why Join Assist World?
100% REMOTE
$50 birthday bonus
$200 testimonial bonus
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