About the role
Job Description
The Director of Business Operations provides leadership for the budgetary and human resource operations for the Mathematics department.
Responsibilities of the position include:
- Managing the daily operations and supervision of the department’s business and HR staff.
- Providing oversight for the fiscal operations of the Mathematics Department, including budget development, communication, implementation and evaluation; salary and operating budget adjustments; management of end-of-year balances and carryover; management of pooled salaries and position allocations; allocation of student assistantships; management of pooled resources under the department head's direction; oversight of contracts, grants, and their related cost sharing commitments and overhead allocations; review and approval of orders and purchases; review and approval of travel reimbursements and wage payroll; and management of fixed assets. Designated representative for signature authorization for department head, associate head, and center directors.
- Serve as fiscal and budgetary coordinator for centralized budgets in the department, including being the point of contact and providing monthly financial budget to actual reporting.
- Oversee and manage monthly reconciliations; purchasing and accounts payable; accounts receivable; processing of travel authorizations and reimbursements; payroll reconciliation; and human resource transactions.
- Provide leadership and oversight for the department’s human resource operations in collaboration with the Human Resources Generalist, ensuring effective practices, compliance with University policies, and alignment with departmental priorities.
- Collaborate with the Human Resources Generalist on human resource matters, including policy interpretation, staffing and workforce planning, recruitment, employee relations, position management, professional development, and other personnel matters, including complex or sensitive issues.
- Other responsibilities may include researching and solving problems, ensuring a high level of public-facing service, scheduling training as needed for department usage of university systems, and assisting in management analysis and planning for a variety of single issue and ongoing projects.
Required Qualifications
Bachelor’s degree in accounting, business administration, or a related field, or equivalent combination of training and experience.
Significant experience in finance and administration, preferably in higher education or similarly complex organizations, including budgeting, business operations, compliance, supervision, and experience supporting human resources and personnel-related functions.
Advanced analytical, strategic planning, problem-solving, and technology skills, including proficiency with spreadsheets and data management software and the ability to analyze, interpret, and present financial information.
Strong communication, interpersonal, and collaboration skills, with the ability to effectively interpret and communicate financial, management, and personnel policies and work successfully in a diverse, team-focused environment.
Preferred Qualifications
- Advanced knowledge of Virginia Tech Financial and Human Resources policies and procedures.
- Experience working with university tools and applications such as Banner, MicroStrategy, HRIS, PageUp, electronic I-9, Labor Redistribution System, Banner Time Entry, Departmental Leave Reporting, HokieMart, and Emburse.
- Experience and knowledge of OSP policies and procedures; including pre-award, post-award, SUMMIT System, OSP Award Management Tool.
Pay Band
5
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
$71,000 - $86,000, commensurate with experience
Hours per week
40 hours; as needed
Review Date
November 17, 2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Sarah McDearis at sworl9@vt.edu during regular business hours at least 10 business days prior to the event.