About the role
Job Description
In coordination with the Director of Alumni Relations, the Assistant Director plans and oversees the Corps engagement and events through effective communication methods, strategic volunteer management, and data/records management. Reports to the Director of Alumni Relations and works closely with the Chief Advancement Officer.
This position will work collaboratively with the members of Corps and University Advancement to pursue and promote institutional objectives related to alumni engagement, communications, and fundraising.
Required Qualifications
Educational Background:
Bachelor’s degree required; equivalent relevant experience will be considered.
Event Planning:
Extensive professional experience in planning and executing special events.
Event Coordination:
Documented history of success in selecting event dates, managing calendars, coordinating with caterers, venues, and vendors, and collaborating with various stakeholders to ensure seamless event execution.
Relationship Building:
Proven ability to develop and implement strategies that foster meaningful engagement with diverse stakeholders.
Interpersonal Skills:
Strong ability to interact effectively with a wide range of constituencies, including vendors and external partners.
Communication Skills:
Excellent communication skills, with a proven ability to articulate ideas clearly in both written documents and verbal presentations
Organizational & Project Management Skills:
Demonstrated ability to manage multiple priorities independently while maintaining strong attention to detail in a fast-paced, deadline-driven environment.
Budget Management:
Experience managing event budgets and ensuring cost-effective planning and execution.
Guest & Logistics Management:
Proficient in managing guest lists, invitations, RSVPs, and event materials such as nametags, scripts, bios, and day-of-event supplies.
Post-Event Evaluation:
Ability to conduct event closeouts, including compiling final reports, analyzing feedback, and maintaining inventory of supplies and promotional items.
Technical Proficiency:
Experience using a variety of software tools, including the Microsoft Office Suite.
Preferred Qualifications
Alumni and Volunteer Engagement:
Familiarity with alumni relations operations and volunteer program coordination, particularly within a university or nonprofit setting.
Student and Young Alumni Outreach:
Knowledge of best practices for engaging young alumni and current students through targeted programming and communications.
Technical Proficiency:
Working knowledge of fundraising and/or event planning systems such as Blackbaud (AIMS), Doodle, and/or Google Workspace.
Event Planning Expertise:
Demonstrated experience in planning and executing special events in support of university advancement or similar initiatives.
Interpersonal Effectiveness:
Proven ability to build relationships and collaborate effectively with diverse stakeholders in higher education.
Pay Band
4
Overtime Status
Exempt: Not eligible for overtime
Appointment Type
Regular
Salary Information
50,000-55,000
Hours per week
40
Review Date
07/13/2026
Additional Information
The successful candidate will be required to have a criminal conviction check.
A cover letter and resume are required when applying.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Stacey Duncan at staceyd@vt.edu during regular business hours at least 10 business days prior to the event.