About the role
Campus
OSU-Stillwater
Contact Name & Email
Jeannette Parrish, jeannette.parrish@okstate.edu
Work Schedule
Monday through Friday, 8 AM- 5 PM with occasional evenings and weekends for special events.
Appointment Length
Regular Continuous/Until Further Notice
Hiring Range
$15.50 - $22.00
Hourly
Special Instructions to Applicants
Please include: Resume, Cover Letter, and Contact information for three professional references.
About this Position
Join Our Team at the Spears School of Business!
Are you a detail-oriented, self-motivated professional with a passion for supporting academic excellence? The Spears School of Business at Oklahoma State University is seeking a dynamic Administrative Assistant to provide support to the Departments of Finance & Economics.
What You Will Do:
- Serve as the first point of contact for visitors, students, and faculty
- Coordinate departmental operations, including travel, purchasing, and monitoring department fund usage.
- Support faculty, lecturers, graduate assistants, and student workers with onboarding and administrative needs
- Assist with course scheduling, textbook orders, and classroom reservations
- Assist with faculty recruitment logistics and assemble tenure and promotion packets
- Maintain departmental records and calendars with precision and confidentiality
- Coordinate travel, catering, and event logistics
Required Qualifications
- High School/GED (degree must be conferred on or before agreed upon start date)
- Five years related experience Post-secondary education may substitute for years of required experience.
Preferred Qualifications
- Bachelor's
- Six to Seven years administrative assistance in higher education.
Skills, Proficiencies, and/or Knowledge
- Ability to accomplish tasks without supervision.
- Strong managerial, organizational, and interpersonal skills.
- Attention to details; ability to meet deadlines and handle multiple priorities.
- Excellent oral and written communications skills.
- Service-oriented attitude.
- Proficient with Microsoft Word and Excel.
- Ability to maintain confidentiality of sensitive information.