About the role
Title: Wonsook Kim School of Art Office Student Employee
Employee Classification: Student Help Regular
Division Name: Academic Affairs
Department: Wonsook Kim Sch Art & Design
Job Summary
Student employee to serve primarily as office administrative support during the semester. This position would end after finals week and begin again no more than one week before classes resume. Schedule will follow the academic calendar.
The following is a description of various duties to be assigned.
1. Reception responsibilities including
- Answering the office phone, school email and correspondence.
- Managing mail and monitoring copy machine maintenance.
- Maintaining supply of school and university promotional materials on display in office.
- Greeting visitors and communicating with school staff and faculty regarding guest arrivals.
- Answering student questions and directing them to appropriate staff, faculty, and resources.
- List Serve announcements.
- Ordering and Production Projects such as:
- Ordering and production of recruiting buttons and other materials.
- Addressing mailing projects, stuffing envelopes and prep for mail service.
- Preparing signage for Central Regional Exhibition college and vendor fair including table signs and information regarding WIFI access, maps, restroom signage, name tags, award prep, labels for artwork delivery and exhibition wall labels, etc.
1. Emailing Projects:
- Twice a month preparing Admission letters using templates for admitted School and Design students and emailing.
1. Event organization:
- Assist with Welcome Week, Family Weekend, CRE and other event organization and preparation.
- Includes reservations, signage, supplies and physical setup/takedown of each event.
- May require evening or weekend work.
1. Other Secretarial and Office Help Projects as needed.
- Some evening and weekend work may be requested. Hours will be adjusted as needed if this is the ask.
Additional Information
Student employees are eligible to participate in the University’s 403(b) Plan. More information can be found here.
Pay Rate
$15.00/hour
Preferred Qualifications
- SharePoint
- Outlook
- Foxit
- Adobe Suite of Tools
- Clear and concise verbal and written communication
- strong time management, planning and prioritization skills
Work Hours
10 hours per week in the timeframe of Monday to Friday 8AM - 4PM
Functional Expectations
Must be able to complete the following with or without a reasonable accommodation:
-Effectively communicate on a daily basis.
Proposed Starting Date
November 16, 2026
Required Applicant Documents
Resume, Cover Letter, Reference List, Letter of Application, and Writing Sample
Please Note: These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior to clicking on "Apply"
Special Instructions for Applicants
Schedule MUST allow for at least 3-hour continuous blocks of time during the 8AM-4PM workday. Work will take place in Center for the Visual Arts, room # 204. Students will be assigned the necessary equipment to complete the work.
Contact Information for Applicants
Nancy Fewkes
Important Information for Applicants
This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.
In addition, all appointments are contingent upon proof of eligibility for employment at Illinois State University to perform the required duties described above on your scheduled start date. The Immigration and Control Act of 1986, Public Law 99-603, requires all new employees to file an I-9 in person and no later than three days from the beginning of employment. This may be accomplished within the department or through Human Resources. A list of the types of documentation you will be expected to provide is available at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents. Failure to comply with this law will result in cancellation of your appointment.
Illinois State University, as your employer, is required by federal law to ensure proper tax withholding from wages and to ensure that the required reporting of employee wages, withholding, and employment taxes is accurate. For this reason, every employee must have a valid Social Security Number registered with the University at the time of employment and/or as soon after as possible, but no later than 45 days from the start date. Failure to comply with this law may result in cancellation of your appointment.
Illinois State University student employees are restricted to no more than 28 hours per week of on-campus employment for all positions held.
International students are restricted by their visa status to no more than 20 hours per week of on-campus employment when the university is in session but may work more when the university is not in session. International students should contact the Office of International Studies and Programs for guidance if they have questions concerning employment restrictions.
Illinois State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at (309) 438-3383. The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.
If you are having difficulty accessing the system, please call Human Resources at (309) 438-8311.