Technical Contracts Specialist

JOB SUMMARY

Drafts, reviews, edits, and processes contracts and related documents for Ride and Show teams to ensure accuracy and accordance with the Contracts Policies and Procedures and all applicable Universal Orlando Systems. Collaborates with Planners to review and process Scopes of Work. Tracks receipt of all proposals, change orders, invoices, and other contract related documentation. Processes all contract-related payments in accordance with contractual schedules. Serves as primary Legal and Sourcing liaison for R&S Teams.

MAJOR RESPONSIBILITIES

• Draft, review, edit and process all R&S contracts, including Work Authorizations, Purchase Agreements, Change Orders and Close Out Change Orders, by creating and modifying electronic versions of contracts in accordance with established policies. Ensures all contracts are comprised of all addenda items, change orders, description of works, milestone schedules, payment schedules, close-out documentation and other contract related documents. Effectively read and understand technical writing to ensure compliance with Tech Services, UO Engineering, and EHS policies and procedures. Route contract documents for internal and external review, approval, and execution. Daily communication between stakeholders, legal, and sourcing required to accomplish tasks.
• Create and archive R&S contract documentation in appropriate documentation systems. Contract documentation includes but is not limited to, Non-Disclosure Agreements, Certificates of Insurance, Scope of Work, Proposals, all contract versioning, contracts and invoice tracker, and invoices. Issue Contract Status Reports on a regular basis. Work closely with the ride Planners and Management Team in planning projects providing a detailed scope of work, written procedures and estimated time, materials and resources needed for all project repair work.
• Assists with pre-qualification of bidders and securing of confidentiality agreements. Draft and edit scopes of work for inclusion in Requests for Proposal (RFP) packages. Receive and record proposals. Assists R&S Team with bidder review and selection of successful bidder.
• Process contract related payments in appropriate Universal Orlando payment systems and in accordance with contracted payment schedules by collaborating with the contract requestor to ensure all contracted deliverables have been received and all milestones have been completed. Submit Purchase Orders in Purchase Manager for Capital Project contracts in accordance with the Capital Finance departments’ policies. Research and provide payment status updates to Management on a regular basis.
• Serve as liaison between R&S and Sourcing to facilitate ongoing management of approved vendor lists and facilitate onboarding of new vendors as needed. Frequently communicate and collaborate with Sourcing and Legal to ensure R&S compliance with all established contracting and purchasing policies.
• Understands and actively participates in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Performs other duties as assigned.

EDUCATION

• High school degree or GED required
• Associate’s degree (AA) is preferred
• Bachelor’s degree in related or technical field preferred

EXPERIENCE

• 5+ years’ experience in technical maintenance required
• 3+ years’ experience in theme park maintenance preferred
• 1+ years’ experience in contract writing required
• Excellent writing skills required
• Or equivalent combination of education and experience

ADDITIONAL INFORMATION

• Works with internal and external clients on a daily basis, requires tact and professionalism
• Requires highly effective communication skills

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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