Secretary Level 2

Position Title

Secretary Level 2

Location

Big Rapids (Main Campus)

Department

31100 - Charter Schools

Advertised Salary

$18.45; Hourly rate pursuant to FSU & CTA/MEA-NEA Agreement.

Benefits

Comprehensive benefits package (health care, vacation, etc.). Please see the following link for a list of benefits offered with this position.

Clerical Tech Association (CTA)

FLSA

Non-Exempt

Temporary/Continuing

Continuing

Part-Time/Full-Time

Full-Time

Union Group

Clerical-Technical Association (MEA-NEA)

Term of Position

12 Month

At Will/Just Cause

Just Cause

Summary of Position

Seeking qualified applicants to provide responsible, independent secretarial support in accordance with established departmental policies and procedures. This position is located in the Charter Schools Office (CSO) on the Big Rapids campus and is a CTA/MEA-NEA bargaining unit position.

The anticipated start date for this position is November 2026. However, this is an estimated date and can be revised if needed.

Position Type

Staff

Required Education

Satisfactory completion of two years of college or equivalent.

The listed requirements represent the required knowledge, skills, and/or abilities. Any equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities may be considered. Equivalency for education: Two years of full-time, related work experience equals one year of education.

Required Work Experience

Two years of full-time secretarial work experience, including public contact where tact and diplomacy are required.

Proficient in data entry and accurate typing skills; proficient in Microsoft Office 365, especially Microsoft Word and Excel.

Required Licenses and Certifications

Physical Demands

• Office Environment
• Moving
• Reaching
• Sitting
• Twisting
• Repetitive movement
• Standing

Additional Education/Experiences to be Considered

Essential Duties/Responsibilities

Independently answer routine correspondence. Draft non-routine correspondence for the supervisor's review and approval.

Research information to support incoming and outgoing communications.

Prepare and maintain information for documents such as correspondence, memos, and reports, using software for word processing, spreadsheets, databases, and file management.

Input, retrieve, download, and output information utilizing a computer to access various software

programs and systems.

Answer or refer inquiries from academy staff and the general public regarding established policies and procedures.

Support the Director and Associate Director.

Perform bookkeeping/recordkeeping/calculations for such things as employee assignments,

Departmental budget expenditures, encumbrances, balances, reconciliations, and deposits.

Plan, process, and monitor staff travel expenses and the travel budget, including using Concur.

Establish and maintain filing and recordkeeping systems.

Perform any/all duties as defined in the Secretary, Level 1 position description.

Interview, recommend for hire, train, and direct student employees.

Coordinate special departmental functions, such as meetings, conferences, workshops, and seminars, by scheduling facilities, preparing agendas, and arranging services and equipment.

Maintain the confidentiality of designated information.

Carries out responsibilities in accordance with university policies and applicable laws.

Responsible for maintaining confidentiality of information pursuant to university policies and/or state or federal laws.

Cultivates an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically.

Support, promote, and develop university student enrollment and retention initiatives.

Any other duties assigned within the position classification area

Marginal Duties/Responsibilities

Provide back-up assistance for other clerical positions and perform routine office support duties.

Attend meetings and conferences in the supervisor's absence.

Skills and Abilities

Communicate effectively in a variety of situations.

Input, retrieve, download, merge, and output information from software programs and systems.

Operate a variety of office equipment, such as computers, multi-line telephones, and copiers.

Perform basic mathematical operations with accuracy.

Plan, organize, and make sound judgments and decisions.

Use computer software such as word processing, spreadsheets, and databases.

Utilize the rules of proper grammar, correct spelling and punctuation, and correct arrangement of information.

Demonstrated successful experience working directly with people from diverse backgrounds, including cultural, educational, socioeconomic, and life experiences.

Required Documents

• Cover Letter
• Resume
• Unofficial Transcript 1

Optional Documents

Unofficial Transcript 2

Special Instructions to Applicants

Applicants are required to provide a brief cover letter and a resume.

Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of an unofficial transcript of their two years of college. Transcripts must include the institution name, the applicant's name, the date the degree was attained, and the degree awarded. The individual hired will be required to submit an official transcript.

If you do not have a college transcript that meets the required education listed, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript.

Initial Application Review Date

October 19, 2026

Open Until Position is Filled?

Yes

Posting Close Date

EEO Statement

Ferris State University, an Equal Opportunity employer, is committed to cultivating an environment of belonging that values, respects, supports, and celebrates individual similarities and differences within its community, allowing students, faculty, and staff to thrive authentically. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community at ferris.edu. For more information on the University’s Policy on Non-Discrimination, visit: Ferris Non-Discrimination Statement.

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