Receptionist

Summary

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Dallas, the Receptionist will work alongside another receptionist and will be responsible for being the first interaction that a client or guest has when visiting the firm and is responsible for ensuring that the guest is greeted in a warm and inviting manner. Each Receptionist plays an integral role in the execution of a concierge-level experience for our clients and guests.

This role reports to the Office Services Manager.

**The hours for this position are Monday – Friday; 7:45 am – 4:45 pm CT.

Responsibilities include

• Welcoming clients and managing visitor registration with building security protocols.
• Issuing parking validations, tracking usage accurately, and logging incoming deliveries.
• Managing incoming and outgoing calls using the Cisco phone system.
• Scheduling and reserving conference rooms; supporting various clerical tasks as needed.
• Processing check requests and prepare expense reports for approval.
• Coordinating lunch orders for client meetings, maintaining related records, and assisting departments with special projects.
• Collaborating with the catering team and provide backup support to the Catering Assistant when necessary.

Qualifications

• Proactive and have strong interpersonal and customer service skills.
• Ability to use good judgment in handling administrative tasks in a timely manner with limited supervision and in a professional manner.
• Strong attention to detail.
• Ability to prioritize multiple projects and problem solve while remaining calm in a deadline-driven situation.
• Good telephone demeanor and excellent grammar, punctuation, and spelling skills.
• Must have strong communication skills with diplomacy, professionalism, and courtesy, by phone, in-person, and email.
• Ability to work overtime as necessary.

Experience

• High school diploma required.
• At least five years of previous receptionist/front office experience in a law firm or in a professional services environment.
• Demonstrated high proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Windows 7.

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.

Compensation & Benefits:

The annual compensation range for this position is $45-52k. The salary offered within this range will depend upon qualifications and other operational considerations.

Benefits offered for this position include health care; retirement benefits; paid days off, including sick time, and vacation time; parental leave; basic life insurance; Flexible Spending Accounts; as well as discretionary, performance-based bonuses.

For technical difficulties with our online application, please contact us at staffrecruiting@gibsondunn.com. Our recruiting support team will respond as soon as possible.

Gibson Dunn is committed to ensuring equal employment opportunities for all qualified applicants, including individuals with disabilities. We strive to ensure an inclusive and accessible hiring experience. The Firm will provide reasonable accommodations to qualified individuals with disabilities to enable participation in the application and recruitment process, unless doing so would impose an undue hardship, in accordance with applicable laws and regulations.

If you require a reasonable accommodation to complete an application, participate in an interview, or otherwise take part in the recruitment process, please contact us at recruiting-accommodations@gibsondunn.com. Please note, this is a dedicated email inbox established exclusively to assist applicants with accommodation request related to the recruitment process. Inquiries about the status of an application or other non-accommodation matter will not receive a response.

Notice to Recruitment Agencies: Gibson Dunn does not accept unsolicited resumes from recruitment agencies, headhunters, or vendors. Resumes sent to any Gibson Dunn employee or attorney, or submitted by an agency through the direct candidate application portal will not establish agency ownership of the candidate and Gibson Dunn will not be expected to honor an agency’s terms or pay any related fees. When a role is open for agency submissions, Gibson Dunn will notify our current agency partners and make the position available through our Agency Portal in Greenhouse. Only agencies that have been given portal access are authorized to submit candidates for consideration. Agencies without a current agreement that wish to be considered for future opportunities may contact staffrecruiting@gibsondunn.com. Please do not send resumes to this address.