Project Coordinator- Mechanical

Job Title: Project Coordinator

Company: Loenbro, LLC

Business Unit/Department: Midwest

Location: Ellendale, North Dakota (Onsite)

Reports to: Project Executive

Employment Type: Full-time

FLSA Classification: Non-exempt

About Loenbro

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

At Loenbro, we don’t just offer jobs—we build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation.

Job Summary

The Project Coordinator will work with our Industrial Construction teams on project sites. This position is responsible for ensuring that the project(s) runs smoothly and if any issues occur, they are corrected immediately. This position will report to the Project Manager.

Job Duties

• Maintain a daily project diary and help establish project priorities
• Daily timecard entry and approval
• Track and record project costs, production quantities, yield statistics, and onsite inventory counts
• Compile cycle times and production information and log this information for historical data
• Gather pay item quantities and collect information on extra work items
• Conduct timely billing and reporting to maximize profit margins and positive cash flow
• Manage and maintain department specific technology and computer programs
• Document schedule delays and perform schedule updates
• Assemble and distribute project plans and specifications updates
• Sustain a comprehensive understanding of the plans and specifications
• Coordinate efforts with management, project technicians, and customers to maintain and meet project scheduling
• Provide environment where dynamic project communication occurs between Project Technicians, Management, Superintendents and customers to ensure work is accomplished in an efficient, profitable, and safe manner
• Ensure proper job controls, i.e. quantities, costs, revenue and schedule
• Establish and maintain working relationships with owners, agencies, subcontractors, inspectors, etc., providing customer service to develop long-term partnerships with client base
• Ensure accurate reports for the job allowing for continuous improvement in performance
• Assist project in helping to meet or exceed expected margins
• Understanding and documentation of pipeline sampling/testing results
• Other duties as assigned

Skills/Qualifications

• Bachelor’s degree in construction management (Preferred)
• Bilingual English & Spanish (Preferred)
• Strong computer skills required with a special emphasis on Excel skills
• Experience in the construction industry
• Competent in all Microsoft products and scheduling experience
• Strong work ethic, ability to prioritize and excellent communication skills
• Willingness to work both in field and office settings and an ability to work in a high production, fast moving environment
• A valid driver license and proof of insurability is required. All drivers are subject to a DMV background records search.
• Must be a team player

Physical Demands and Work Environment

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

• Indoor office setting with controlled temperature.
• Frequent visits to outdoor construction sites with exposure to weather extremes.
• Potential exposure to noise, dust, chemicals, or other environmental factors.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.

Benefits

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

• Medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off (PTO) and holiday pay
• Life and disability insurance
• Professional development and training opportunities
• Employee assistance program (EAP)

Benefits eligibility may vary based on employment classification and hours worked.

Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you’re ready to be part of a company that LEADS by:

• Living with Integrity
• Exceeding Expectations
• Acting with Urgency
• Delivering Excellence

…we want to hear from you.