Project Coordinator

At Keeley Companies, we believe in empowering our people and fulfilling career aspirations. Keeley is a career destination with countless opportunities for advancement, and a world-class family culture that is centered around creating the best possible environment for our people to thrive.

Keeley Construction is looking to hire a Project Coordinator for our Civil Infrastructure Group in St. Louis, MO.

Primary Responsibilities

• Coordinate onboarding activities for new project team members, including collecting required documentation, completing paperwork, and ensuring compliance with company and project requirements.
• Prepare, process, and maintain project-related paperwork, forms, and administrative documentation.
• Assist with the creation, processing, and tracking of purchase requisitions, purchase orders, and other project-related requests.
• Maintain organized project files and document control systems, ensuring records are accurate, current, and easily accessible.
• Generate and distribute routine project reports, tracking key information and providing updates to project leadership as needed.
• Support Project Managers and Superintendents with administrative tasks to ensure efficient project operations.
• Coordinate with internal departments, including Operations, Accounting, Procurement, and People Operations, to ensure timely processing of project-related requests.
• Track outstanding documentation, approvals, and action items to ensure deadlines are met.
• Support group initiatives, including event planning/coordination, maintaining and updating scorecard metrics, developing presentation materials, etc.
• Assist with maintaining project records, including contracts, invoices, correspondence, and other supporting documentation.
• Identify opportunities to improve administrative processes, reporting accuracy, and overall project efficiency.

Minimum Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree in Business Administration, Construction Management, or a related field preferred.
• 1–3 years of administrative, project coordination, or related experience preferred.
• Previous experience in construction, engineering, or a project-based environment preferred.
• Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and commitment to maintaining accurate documentation.
• Strong written and verbal communication skills.
• Ability to collaborate effectively with project teams and cross-functional departments.
• Experience with construction management software or ERP systems preferred.
• Ability to work independently, take initiative, and maintain confidentiality when handling sensitive information.

All candidates agree to complete an assessment for selection and pre-employment drug screen.

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All Keeley Brands (Keeley Construction Group, Keeley Properties, Keeley Restoration, Keeley Companies) do not accept unsolicited resumes from search firms, headhunters, or agencies. Any resume submitted to any employee of a Keeley company without a prior written search agreement will be considered unsolicited and the property of any Keeley Company. Please, no phone calls or emails.

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