Project Coordinator

Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.

DH Pace Company, Inc. is seeking to hire a Project Coordinator at our Tempe, AZ location to oversee project coordination, administration, and customer satisfaction from initial sale through project completion. This individual will be responsible for managing project documentation, tracking costs, coordinating with internal teams and external partners, and ensuring projects are completed efficiently. If you are detail-oriented, organized, and enjoy multi-tasking in a fast-paced environment, please apply!

What You'll Do

• Learn and follow DH Pace processes and procedures for project management
• Set up job tickets and projects, gather material and labor costs, and enter job costs and contract billing information into the system according to contract specifications
• Provide project cost accounting and manage vendor and subcontractor billing as assigned
• Coordinate tasks between internal employees, customers, vendors, and subcontractors to ensure customer satisfaction; serve as the primary point of contact for assigned projects
• Prepare, track, and distribute submittals to vendors and subcontractors, maintaining daily logs to ensure required documentation, including contracts, purchase agreements, insurance, and lien waivers, remains current
• Work closely with Project Managers and Operations Management to identify, research, and resolve project-related issues, including job execution, improper materials, and warranty work, while helping prevent similar issues on future projects
• Communicate customer needs to internal departments and follow up on requests from customers, third parties, and internal employees
• Review job contracts for contractor and subcontractor requirements, ensuring all necessary documentation is completed and submitted to facilitate timely invoicing and payment
• Complete paperwork for vendor and subcontractor payments, distribute payments as required, and collect lien waivers within established job deadlines
• Assist other project staff with various tasks and work overtime as required
• Other duties as assigned

What You Bring

• High School Diploma or equivalent required
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously
• Excellent communication and customer service skills, with the ability to coordinate effectively with customers, vendors, subcontractors, and internal teams
• Strong problem-solving skills and the ability to work collaboratively to resolve project-related issues

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.