About the role
ABOUT US
At Gradion, we are the strategic partner for ambitious businesses, helping them achieve breakthrough growth through Digital Innovation and Deep Tech.
With a global vision and an AI-first approach, we enable clients to reshape strategies, optimize systems, and adopt cutting-edge technologies to create sustainable value.
From AI and data to cybersecurity, robotics, and large-scale enterprise platforms, Gradion designs practical solutions that lay the foundation for the next generation of billion-dollar companies.
OUR FACTS & FIGURES
- 23+ years of expertise - Gradion builds digital platforms & deep-tech solutions.
- 3 continents: Asia, Europe and Africa.
- 300+ specialists across 7 countries Vietnam, Singapore, Thailand, Saudi Arabia, Germany, Egypt and Australia.
- 100+ enterprise clients, including several unicorns (e.g., Alaiko, HomeToGo, Roadsurfer).
- Vietnam’s Best IT Company - recognized by ITViec for 8 consecutive years, including 2 consecutive years of ranking #1 (2024 and 2025).
- ISO 27001.
Role Overview
The Project Administrator/ Assistant (Document Controller) will manage program documentation and correspondence, ensuring accurate document registration, version control, distribution, review tracking and archiving throughout the project lifecycle.
Key Responsibilities
- Register, number, distribute and track project documents and correspondence.
- Manage document transmittals and follow up on overdue reviews and approvals.
- Maintain document version control and ensure compliance with document control procedures.
- Administer the document management system and maintain organized project archives.
- Coordinate with stakeholders to facilitate document reviews, approvals and timely information flow.
Key Deliverables
- Document and correspondence registers.
- Transmittal logs and overdue review trackers.
- Document control status reports.
- Document archive and indexing records.
Requirements
- 2–3 years of experience in document control or project administration.
- Good written and spoken English and Vietnamese.
- Experience with a document management system is preferred; willingness to learn new systems is essential.
- Strong attention to detail, organizational skills and the ability to follow up on outstanding tasks.
Working Arrangement & Engagement
- On-site work in Bac Ninh, Northern Vietnam.
- Shuttle service provided.
- Working hours: Monday – Friday (9 AM – 6 PM).
Why you’ll love working here?
- Join Vietnam’s Best IT Company - Gradion Vietnam (formerly NFQ Vietnam) was recognized by ITViec for 8 consecutive years, including 2 successive years as the Winner. Work with some of the best minds in the industry and be part of a company that’s redefining how businesses scale through technology.
- Career Growth & Leadership Development - Work closely with our leadership team, gain mentorship from experienced executives, and have direct exposure to high-level strategic decisions. Your growth is limitless, as long as you’re ready to step up, opportunities will always be there for you.
- AI-First Engineering & Strategic Consulting - Our engineering culture integrates AI as a core driver of design, development, and optimization - not an add-on. As a forward-thinking consultancy, we go beyond traditional engineering, combining technical excellence with a strategic mindset to deliver transformative solutions for ambitious businesses.
- Competitive Compensation - We believe great talent deserves great rewards. Expect an attractive salary, performance-based bonuses, and a benefits package that reflects your impact. We value talent over salary budgets - exceptional contributions deserve exceptional rewards.
- And Many More Benefits to Explore! But most importantly, a healthy work-life balance and an environment where you can thrive professionally and personally. Including:
- Performance bonus of up to 2 months’ salary.
- Performance review twice a year, so your growth is recognized and rewarded.
- Premium healthcare for you, plus an annual health check.
- 15 days of annual leave.
- Full salary during probation.
- Hybrid working for real flexibility.
- Monthly Happy Hour and Community Tech activities.
- Work on global projects as part of an innovation team that shapes ideas for the hi-tech world.
- Diverse training programs to keep you growing.