About the role
Do you like bringing order to things, keeping processes moving, and being the person colleagues turn to when they need something? We're looking for a proactive Office Assistant to join our Operations team in Brno.
This role is key to keeping both our documents and our office running smoothly. As a team member, you’ll take ownership of our document management — making sure contracts are prepared, signed, and archived without getting stuck in anyone’s inbox — and work together with the team on everyday office operations, from mail and couriers to invoices, purchases, and events.
You'll be part of a self-managed (managerless) team, where autonomy goes hand in hand with responsibility. We expect you to be self-driven and proactive, but also to listen, cooperate, and align with the team's goals. Respect, open communication, and mutual support are what keep us moving forward.
WHAT YOU´LL DO
- Coordinate document approval and signature workflows — from preparation to archiving
- Prepare documents for electronic (DocuSign) and wet-ink signatures, and follow up with stakeholders until everything is signed
- Keep our document management system organized and help us rebuild and standardize the process (templates, filing structures, reminders)
- Handle incoming and outgoing post and courier deliveries, including regular trips to the post office
- Help process invoices in our ERP system and take care of our info mailbox
- Order office supplies and handle operational purchases
- Arrange simple business travel and help with expenses
- Support on-site events, partner workshops, and visits
- Help manage reception desk services (phone, emails, visitors, cashbox)
ABOUT YOU
We’re looking for a team player who’s naturally organized, approachable, and acts rather than waits. Someone who enjoys a mix of focused routine work and unexpected tasks, keeps calm when things get busy, and isn't afraid to ask questions or share an opinion. Previous experience in document management is a plus, not a must.
YOU'LL FIT RIGHT IN IF YOU
- Are well organized, detail-oriented, and know how to prioritize
- Follow things through and feel confident reminding people about deadlines
- Are eager to learn and open to things you haven't done before
- Are tech-savvy and comfortable using AI tools
- Speak and write in English and Czech at an active B2 level
- Can handle confidential information with care
- Are comfortable working at the front desk; it's not a receptionist role, but you'll be the first person people come to
- Are an active driver
- Are willing to travel to our Prague office (occasionally overnight)
WE OFFER
- 30 days of vacation + 3 sick days
- 12 days for education and self-development (Grow Days) + language education support
- Cross-team collaboration with a great opportunity to learn new things and grow
- Access to the best AI tools on the market, along with training and learning resources to help you make the most of them
- Reward system for public speaking
- Meal allowances
- Daily refreshments in the office + community breakfasts, free 3D print