Instock Specialist

Job Description

Job Summary

We are looking for a proactive, analytical, and detail-oriented In-Stock Specialist I/II to support the US Inventory Management team. This role will be responsible for managing purchase orders, supporting brand-level ordering, resolving in-stock requests, developing forecasts, and maintaining accurate inventory and ordering reports.

The ideal candidate will be comfortable working with data, managing multiple priorities, and partnering closely with Inventory Managers to ensure products are ordered on time and inventory remains healthy.

Key Responsibilities

• Manage purchase order (PO) creation, updates, and maintenance based on inventory requirements, forecasts, and requests from Inventory Managers.
• Own and process ordering activities for assigned brands, ensuring orders are accurate, timely, and aligned with inventory needs.
• Work extensively in Project to manage ordering, purchase orders, inventory information, and related operational activities.
• Review inventory levels, sales trends, forecasts, and other relevant data to determine when and how much to order.
• Develop and maintain brand-level forecasts to support purchasing and inventory planning decisions.
• Proactively monitor inventory and identify potential stockouts, overstock situations, or ordering gaps.
• Resolve in-stock requests from Inventory Managers by investigating issues and taking appropriate action to ensure product availability.
• Review and validate purchase orders to identify and correct quantity, SKU, vendor, or other data discrepancies.
• Ensure purchase orders and order-related information remain accurate and up to date across the relevant systems and channels.
• Create, maintain, and distribute reports related to purchase orders, inventory, ordering activity, forecasts, and in-stock performance.
• Use tools such as Shelf, Excel, Tableau, Snowflake,Predict, and other forecasting tools to manage workflows, analyze data, and support daily decision-making.
• Partner closely with Inventory Managers and cross-functional teams to communicate ordering updates, resolve issues, and maintain a smooth workflow.
• Prioritize daily tasks and manage multiple brands, requests, and deadlines while maintaining a high level of accuracy and attention to detail.
• Identify recurring issues and recommend process improvements, automation opportunities, and workflow efficiencies.
• Take ownership of assigned responsibilities and proactively follow up on open items to ensure timely resolution.

Required Qualifications

• Bachelor’s degree in Business Administration.
• Experience in inventory management, purchase order processing, purchasing, supply chain, or a similar operational role is preferred.
• Strong proficiency in Microsoft Excel, including working with large data sets, reporting, and analysis.
• Working knowledge of inventory planning, purchase orders, forecasting, and ordering processes.
• Familiarity with Shelf, Tableau, Snowflake, Predict or similar business/data tools is a plus.
• Strong analytical and problem-solving skills with the ability to interpret data and make informed decisions.
• Excellent written and verbal communication skills.
• Strong attention to detail and a high level of accuracy.
• Ability to work independently while collaborating effectively with Inventory Managers and team members.

Key Competencies

• Ownership: Takes responsibility for assigned brands, orders, and deliverables.
• Analytical Thinking: Uses data, trends, and forecasts to support ordering and inventory decisions.
• Prioritization: Effectively manages multiple brands, requests, deadlines, and changing priorities.
• Problem Solving: Quickly identifies issues, investigates root causes, and drives timely resolution.
• Attention to Detail: Ensures accuracy across purchase orders, inventory data, forecasts, and reports.
• Proactive Approach: Anticipates inventory and ordering issues rather than waiting for them to occur.
• Collaboration: Communicates clearly and works effectively with Inventory Managers and cross-functional partners.
• Adaptability: Learns new systems, processes, and tools quickly and adapts to evolving business requirements.

About the Role

The In-Stock Specialist I/II plays a critical role in supporting the US Inventory Management team by ensuring the right products are ordered at the right time and in the right quantities.

The role combines brand ordering, purchase order management, inventory analysis, forecasting, reporting, and issue resolution, providing an opportunity to work closely with Inventory Managers and directly contribute to maintaining strong in-stock performance.