Fiscal Assistant II

Classification Title:

Fiscal Assistant II

Classification Minimum Requirements

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Job Description:

Key responsibilities include processing, monitoring, and reviewing financial transactions such as purchasing, travel, payroll, and other expenditures charged to SAFE; providing high-quality customer service to internal and external partners; and promoting compliance with applicable federal, state, University, and U.S. Department of State regulations, policies, and procedures.

Travel

Assist SAFE stakeholders with travel arrangements, travel requests, expense reports, reimbursements, and required documentation in UF systems. Prepare required cost comparisons for travel exceptions and personal travel. Collect receipts from travelers after the travel is complete and review them for accuracy and compliance with UF Travel rules and policies. Submit expense reports with all supporting documentation in UFGO. Update internal trackers for travel processes. Work with the Research Administration Manager (RAM) on any travel-related issues that require special assistance and interface with the UF Travel office. Maintain complete, accurate, and audit-ready travel and reimbursement records.

Procurement

Obtain and utilize a University of Florida Purchasing Card (Pcard) to make approved project-related purchases. Reconcile Pcard transactions for the SAFE Management Entity and all subprojects on SAFE awards ensuring appropriate documentation, receipts, and approvals are collected. Provide procurement support including creating requisitions, managing purchase orders and encumbrances, preparing and processing outside vendor invoices, assisting with sole-source documentation when needed, in compliance with the University of Florida financial policies and procedures. Assist with vendor enrollment including consultants. Make project-related purchases and maintain log of office supplies. Serve as the go-to contact for procurement-related questions.

Administration

Assist with arranging and supporting various project events on and outside campus, and internationally. Build strong relationships across departments, answer fiscal questions, and provide clear guidance on purchasing and travel procedures. Other Duties As Assigned

This is a time-limited position and is dependent on funding availability.

Expected Salary:

Salary is commensurate with education and experience.

Required Qualifications:

High school diploma or equivalent and three years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.

Preferred

• Knowledge University of Florida procurement, travel, and disbursement procedures.
• BS/BA degree in accounting or business administration, and two years of appropriate experience.
• Experience with fiscal and subaward administration; knowledge of State and University policies and procedures.
• Experience working in sponsored programs (for example, U.S. State Department, the Gates Foundation).
• Attention to detail and strong document management skills.
• Strong communication and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• Familiarity with UF systems such as myUFL, PeopleSoft, UFGO, and Marketplace.
• Experience with travel, purchasing, or Pcard reconciliation.
• Excellent team player and ability to work in fast-paced, changing circumstances and in an international work environment.

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See our Veteran's Preference Page for more specific information.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

This is a time-limited position and is dependent on funding availability.

Health Assessment Required:

No