Director of Fixed Assets and Equipment Inventory Services

Job Description

The Director of Fixed Assets & Equipment Inventory Services (FAEIS) provides strategic leadership and operational oversight for the university's fixed asset accounting and equipment inventory programs. Reporting to the Associate Controller for Financial Reporting & Cost Accounting, this position serves as a key member of the Controller's Office leadership team and is responsible for ensuring the integrity, safeguarding, accountability, and regulatory compliance of the university's capital assets throughout their lifecycle in support of the instruction, research, and outreach missions.

The Director oversees the recording, tracking, inventory, reporting, and disposition of the university's capital assets—including land, buildings, infrastructure, fixed equipment, moveable equipment, and intangible assets—in accordance with Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB) standards, federal and state regulations, and university policy and procedure. This position leads a team of accounting and inventory professionals, develops policies and procedures, directs inventory operations, oversees financial system administration and enhancements, coordinates internal and external audits (Auditor of Public Accounts (APA), Agency Risk Management Internal Controls Standards (ARMICS), University Internal Audit, etc.), and collaborates with academic and administrative stakeholders to promote sound financial stewardship and effective asset management. Through leadership, innovation, and continuous process improvement, the Director supports the Controller's Office mission of providing reliable financial information and exceptional service to the Virginia Tech community including Risk Management, Surplus Property, Facilities, Fleet Services, and academic departments.

Required Qualifications

• Master’s degree in accounting, Finance, Business Administration, or a related field; or a bachelor's degree in one of these fields with significant related experience.
• Significant professional experience in fixed asset accounting, capital asset management, equipment inventory services, or a closely related financial management function.
• Considerable knowledge of Generally Accepted Accounting Principles (GAAP) and accounting practices related to capital assets, inventory management, and financial reporting.
• Experience administering automated fixed asset or inventory management systems within a large, complex, and decentralized organization.
• Demonstrated experience analyzing business processes and implementing process improvements that enhance operational efficiency, internal controls, and customer service.
• Demonstrated leadership and supervisory experience, including recruiting, performance management, employee development, coaching, and employee relations.
• Demonstrated ability to effectively delegate work, develop staff, and build a high-performing, collaborative team.
• Proven experience planning, managing, and successfully completing large, complex projects, such as enterprise system implementations, campus-wide equipment inventories, or other cross-functional initiatives.
• Demonstrated experience developing and implementing policies, procedures, and internal controls that strengthen fixed asset accountability and regulatory compliance.
• Advanced analytical, problem-solving, and critical thinking skills, with the ability to interpret complex financial and operational data and develop practical solutions
• Experience using data analytics, reporting, and business intelligence tools to support financial reporting and asset management.
• Demonstrated ability to prioritize competing priorities, manage multiple projects simultaneously, and consistently meet deadlines.
• Excellent written, verbal, interpersonal, and presentation skills, with the ability to communicate effectively and build collaborative relationships with faculty, staff, university leadership, and external stakeholders in a diverse, decentralized environment.
• Demonstrated ability to influence, negotiate, and gain cooperation across organizational units to achieve institutional objectives.

Preferred Qualifications

• Certified Public Accountant (CPA) license or other relevant professional certification.
• Experience as an accounting manager or supervisor with responsibility for preparing or auditing annual financial statements or overseeing fixed asset accounting and inventory operations.
• Experience working in a fund accounting environment, preferably within a large public research university or other higher education institution.
• Experience with Banner Fixed Assets or another Enterprise Resource Planning (ERP) fixed asset management system.
• Experience implementing or enhancing financial systems, fixed asset modules, or business process automation initiatives.
• Experience coordinating internal or external audits and ensuring compliance with state, federal, and institutional regulations related to capital assets.

Overtime Status

Exempt: Not eligible for overtime

Appointment Type

Regular

Salary Information

Commensurate with Experience up to $140,000

Hours per week

40

Review Date

11/20/2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Zach LaCroix at zlacroix@vt.edu during regular business hours at least 10 business days prior to the event.