Department Financial Coordinator

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under the general supervision of the Department Chair, the Department Financial Coordinator reviews, processes, reconciles, tracks, and reports department financial transactions and account activity; prepares requisitions, purchases, journal entries, travel and reimbursement documents, deposits, and related fiscal records; monitors expenditures and account balances; identifies discrepancies and accounts approaching established limits. The incumbent provides routine fiscal guidance to faculty and staff in accordance with established university and college procedures, provides front-office and customer service support, maintains department records, assists with procurement and faculty travel processes, supports department events and projects, and performs general administrative tasks related to supplies, equipment, access, risk management, accreditation, and department operations.

• Reviews department expenditure requests, travel, hospitality, and other financial documents for accuracy, completeness, proper approvals, and adherence to university policy
• Downloads General Ledger, purchasing, and Foundation account data and reconciles it monthly against the department's Excel shadow system and reconciliation log; identifies and reports discrepancies to the Chair
• Tracks and projects expenditures against allocations for all department state, Trust, and Foundation accounts, as well as faculty start-up funds, internal research grants, awards, and faculty travel allocations; and alerts the Chair when funds are approaching limits, such as the O&E cap
• Assists faculty with travel authorizations, expense reports, and reimbursements, applying working knowledge of CSU Travel Policy and the Concur Travel and Expense System to guide faculty through the process; makes department deposits
• Prepares all on-line requisitions, purchase orders, and chargebacks through CSUBUY, the CSU's systemwide procure-to-pay system.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser: https://mycsun.box.com/s/n822d4lq3u47hecglw0zcyapma0bjgiz

Qualifications

• Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience on a year for year basis.

Knowledge, Skills, & Abilities

• Working knowledge of financial transactions, budget tracking, account reconciliation, and university fiscal policies. Ability to review financial documents for accuracy, identify discrepancies, monitor expenditures, and prepare financial reports while ensuring compliance with established procedures and deadlines.
• Ability to effectively communicate financial procedures and university policies to faculty, staff, students, and campus partners. Demonstrated ability to prioritize multiple tasks, resolve routine inquiries, maintain accurate records, and provide professional, courteous customer service in a fast-paced academic environment.
• Working knowledge of CSU Travel Policy, Concur Travel and Expense System, and CSUBUY procurement processes. Ability to accurately process travel authorizations, expense reports, reimbursements, and purchasing requests; communicate effectively with vendors to obtain competitive pricing; and ensure compliance with established university procedures
• Ability to maintain accurate departmental records, including contracts, insurance, risk management documentation, and equipment inventories. Demonstrated ability to coordinate event logistics, prioritize multiple administrative responsibilities, support special projects, and maintain confidentiality while ensuring timely and efficient departmental operations.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver, and more.
• Classification: 1035 / Administrative Support Coordinator / 1
• The anticipated HIRING RANGE is $4047 – $4381 per month, dependent on qualifications and experience. The salary range for this classification is: $4047 - $5896 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday. May include evenings and weekends.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through November 2, 2026, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.

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