Assistant Director of Academic Administration

Job Summary/Basic Function

The Assistant DAA would be a part-time professional position (max 27 hours per week) that reports directly to the Director of Academic Administration (DAA). The person will assist the DAA with budget administration, management, reconciliation, and reporting for the department. The person will manage a range of indices that includes department and program budget, research grants, contracts, and endowed funds and responsibilities will include processing financial transactions, creating reports, maintaining a budget log, and assisting faculty and staff on processing reimbursements and expenditures from these indices.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

• Assist the Director in reconciling various budgets, with an emphasis on student/adjunct salary lines, including maintaining spreadsheets to track various operating expenses, preparing budget transfers, generating electronic employee transactions and listings.
• Process budget transfers, expense transfers, and late paper timesheets for academic appointments.
• Investigate and resolve payroll-related issues.
• Serve as department proxy to approve timesheets for various employee groups.
• Manage Federal Work-Study funds, track usage, and provide reports; liaise with Financial Aid when necessary.
• Manage executive workflows such as onboarding new faculty, leading meeting and event logistics, and continuously refining departmental business processes and policies.
• Oversee course scheduling and catalog updates, maintain departmental student engagement databases, and assist with needs related to classroom and special space requests.
• Supervise student employees by assigning projects, providing mentorship, and monitoring deliverables.

Minimum Qualifications

• Bachelor's degree or the equivalent years in experience.
• At least two years of higher education budget and financial administration experience, including budget reconciliation, tracking operating expenses, managing ledger/salary lines, and processing budget/expense transfers.
• Outstanding communication and interpersonal skills, good proofreading and grammar
• Excellent organizational skills, analytical problem-solving ability and willingness to take initiative
• Flexibility and ability to produce accurate work while managing multiple priorities and resolving issues of concern
• Experience utilizing Microsoft Office Suite (Word, Excel, PowerPoint), Google Drive
• Part time schedule of 27 hours a week, annually
• Cannot be currently enrolled as a student in any program within the Department of Education Policy and Social Analysis
• Ability to abide by Confidentiality Agreement

Preferred Qualifications

• Experience in managing and monitoring academic budgets, tracking expenditures
• Experience with spreadsheet applications, especially maintaining and preparing spreadsheets on request
• Experience with event planning and management
• Experience using Banner or other college budgeting systems

Salary Range

$34.13 - $36.05 / hr

Work Modality

Hybrid

Competitive Compensation and Benefits

The salary range reflects the College’s good faith and reasonable estimate of the compensation for the position at the time of the job posting. Salary decisions are dependent on several factors including but not limited to market and organizational considerations, experience, and qualifications of a selected candidate as well as internal and external equity.

Hybrid/Remote

Teachers College maintains a hybrid work environment, which provides employees with flexible work arrangements while ensuring we preserve the important aspects of our unique in-person college-campus culture. Depending on role and business needs, colleagues will either work onsite or in a hybrid model (a combination of in-office and virtual days). Employees are expected to live within a 150-mile radius of the College.