About the role
UTA‘s Advisory department is seeking an Assistant. Candidates must have the ability to proactively function under tight deadlines in a fast-paced working environment and experience managing daily schedules/calendars, conduct research, create presentations and support with project tracking. Qualified candidates must have precise, detailed-oriented organisational skills, as well as excellent communication and writing abilities. A passion for entertainment and marketing are a must.
UTA Advisory team has developed and launched high-impact, creative initiatives for Ancestry.com, Google, Gymshark, Lush, Campari, Marriott Bonvoy, Parmigiano Reggiano and LinkedIn, among many others. Marketing brings a wide lens and industry expertise to clients across entertainment and technology, connecting some of the most influential brands to culture. The ideal candidate will have experience and a genuine passion for the worlds of marketing and entertainment, consume TV shows and movies and will be an active user of multiple social platforms. The European office is a small team within the larger UTA business within, so there will be plenty of multi-tasking and the opportunity to grow quickly. This is a great opportunity for an energetic self-starter looking to take their career to the next level in the entertainment industry.
What You’ll Do
Your responsibilities will include, but not be limited to:
- Manage phone, calendar, and research for meetings; make reservations; schedule virtual meetings and calls, internally and externally
- Maintaining spreadsheets, and drafting correspondences
- Identify opportunities in entertainment landscape for our existing and new clients
- Acting as an internal liaison between all level cross-functional teams and external clients & partners
- Coordinating travel arrangements and itineraries, both domestically and internationally, along with expense reports for review and submit to accounting for approval
- Work with the team to conduct research
- Ability to create visually engaging presentations
- Assisting with events
- Tracking and reviewing contracts, client calendars and payments through a series of detailed grids
What You’ll Need
- Minimum 1+ years’ experience, a plus if working in an assistant capacity
- Bachelor’s degree strongly preferred but not required
- Experience with an entertainment company or advertising agency preferred
- Highly professional with excellent judgement
- Strong ability to liaise with clients, senior-level executives, and colleagues
- Can-do, positive attitude and willing to “go the extra mile”
- Capable of managing several projects simultaneously
- Ability to thrive in a fast-paced, highly intense client service work environment
- Highly proficient technical skills with Microsoft Office suite (Excel, Word, PowerPoint, Keynote) as well as Google Drive (Slides, Docs, Sheets, Google Meet).
- Familiarity with video conferencing systems (Zoom, Slack, Concur, and Workday)
- Team player
- Knowledge and curiosity for key players throughout the entertainment industry
- Understanding of UTA's Client Roster
What You Will Get
- The unique and exciting opportunity to work at one of a leading global entertainment companies
- Access to the tools, leadership, and resources you will need to create and drive a center of excellence
- The opportunity to do the best work of your career
- Work in an inclusive and diverse company culture
- Competitive programs to support your well-being
- Experience working in a collaborative environment with room to grow
About UTA
UTA is a premier global talent agency built for the future of media and entertainment. The agency's diversified platform and best-in-class, client-first approach is innovative, collaborative, and positioned to lead in an evolving market. UTA represents the most celebrated artists, creatives, and brands, from icons and legends to next-generation talent. Its integrated capabilities span film and television, music, comedy, creators, sports, brands, news, publishing, speakers, theater, and more. It is based in Los Angeles with offices in the U.S., London, and Munich.
For more information: https://www.unitedtalent.com/about/
UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers.
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