Administrative Program Support 2, Academic Affairs Business Services

JOB SUMMARY

Provides specialized administrative support for payroll and hiring actions, purchasing, reconciliation, employee appointment tracking, and related business transactions across assigned Academic Affairs Business Services (AABS) portfolios. Reviews documentation for accuracy and completeness, processes and tracks time-sensitive requests through University systems, resolves routine discrepancies, and coordinates with employees, supervisors, vendors, and University offices to support timely, compliant operations.

DUTIES AND RESPONSIBILITIES

• Serves as a resource to students, staff, faculty, supervisors, and program contacts on administrative procedures and routine fiscal, purchasing, hiring, payroll, and program-support matters.
• Reviews hiring, purchasing, reconciliation, and appointment records for accuracy; identifies missing documentation or discrepancies; and works with staff and University offices to make corrections.
• Processes and tracks Special Payroll hiring and appointment actions through Kuali Build and PageUp; communicates with supervisors and employees; and monitors appointment end dates, renewals, and terminations.
• Processes and monitors routine purchasing activity through HuskyBuy and the Procurement Card; maintains supporting documentation and follows up on approvals, purchase orders, invoices, and vendor questions.
• Assists with Concur card reconciliation by obtaining and attaching documentation, entering transaction information, reconciling differences, and supporting timely report submission.
• Provides backup employment eligibility verification through HireRight and maintains accurate, confidential records for hiring, purchasing, employee appointments, and related administrative processes.
• Compiles data and prepares records and reports used to monitor hiring, purchasing, reconciliation, deadlines, and program-support activities.
• Supports annual summer textbook ordering and provides limited backup for surplus and equipment inventory activity as needed.
• Stays abreast of relevant University policies and procedures, guides customers on established requirements, resolves routine processing issues, and refers exceptions to the appropriate supervisor or University office.
• Coordinates communication among AABS, supported programs, Human Resources, Payroll, Procurement, Accounts Payable, vendors, and other University offices; provides backup coverage and performs related work as required.
• Performs related duties as required.

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a related field and two years of related experience, or an equivalent combination of education and/or experience.
• Demonstrated experience working in a fast-paced office environment and/or managing multiple assignments and deadlines.
• Demonstrated experience using Microsoft Office applications, including Word, Excel, Teams, and Outlook.
• Experience supporting one or more of the following: hiring, payroll, purchasing, reconciliation, or related administrative processes.

PREFERRED QUALIFICATIONS

• Experience providing administrative support in a higher education environment.
• Experience using one or more of the following, or similar administrative or enterprise systems: PageUp, Kuali Build, HuskyBuy, Concur, HireRight, or Core-CT.
• Demonstrated experience reviewing records and supporting documentation for completeness and accuracy and resolving routine discrepancies.

COMPENSATION & BENEFITS

The hiring range at the full-time rate for this position is $53,943 to $70,126. An offer of employment, if made, will be commensurate with the successful candidate’s skill and experience, as determined by the University.

For more information about benefits and other offerings available to University employees, we encourage you to review the Human Resources website and explore the sections under the Benefits & Leaves header at the top of the page. Under Benefits & Leaves, select Benefits to access an overview as well as additional information on topics such as paid time off, benefits, retirement, and other resources. As you explore these pages, please note that this position is covered by the University of Connecticut Professional Employees Association (UCPEA) and look for information specifically identified for UCPEA, as provisions may vary by employee group.

APPOINTMENT TERMS

This is a part-time, permanent position. Other rights, terms, and conditions of employment are contained in the collective bargaining agreement between the University of Connecticut and the University of Connecticut Professional Employees Association (UCPEA).

TERMS AND CONDITIONS OF EMPLOYMENT

Employment of the successful candidate is contingent upon the successful completion of a pre-employment criminal background check.

TO APPLY

Please apply online at Faculty and Staff Positions, Search #499922 to upload a resume, cover letter, and contact information for three (3) professional references. Applicants must clearly demonstrate how they meet the stated minimum qualifications, and any preferred qualifications they may possess, in their application materials.

This job posting is scheduled to be removed at 11:55 p.m. Eastern time on November 18, 2026.

All employees are subject to adherence to the State Code of Ethics.

All members of the University of Connecticut are expected to exhibit appreciation of, and contribute to, an inclusive, respectful, and diverse environment for the University community.

The University of Connecticut aspires to create a community built on collaboration and belonging and has actively sought to create an inclusive culture within the workforce. The success of the University is dependent on the willingness of our diverse employee and student populations to share their rich perspectives and backgrounds in a respectful manner. This makes it essential for each member of our community to feel secure and welcomed and to thoroughly understand and believe that their ideas are respected by all. We strongly respect each individual employee’s unique experiences and perspectives and encourage all members of the community to do the same. All applicants will receive consideration for employment without regard to race, color, ethnicity, religion, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disabilities, veteran’s status, status as a victim of domestic violence and/or sexual assault and/or trafficking in persons as defined by Connecticut law, prior conviction of a crime, workplace hazards to the reproductive systems, or gender identity or expression.

The University of Connecticut is an AA/EEO employer including for Disability and Veteran status.