Administrative Officer

The Team

Surgical and Perioperative Services is one of the largest clinical streams within the Royal Hobart Hospital, supporting the delivery of specialist surgical care to the Tasmanian community. Our administrative teams play a vital role in ensuring the smooth operation of a diverse range of surgical specialties and services, providing high-quality support to clinical teams, leaders, patients and stakeholders across the organisation.

As part of the Department of Health, we are committed to delivering safe, effective and patient-focused healthcare. Our administration workforce is integral to this mission, coordinating information, supporting business processes and helping to ensure patients receive timely access to care.

We foster a positive, collaborative and solutions-focused culture where continuous improvement and professional development are encouraged. Team members are provided with opportunities to broaden their skills, contribute to meaningful projects, and develop rewarding careers within the health system.

The Role

Working within Surgical and Perioperative Services, the Administrative Officer provides high-level administrative and executive support to senior leaders while contributing to the efficient day-to-day functioning of the service. This role requires excellent organisational skills, attention to detail and the ability to manage competing priorities in a busy healthcare environment.

Key responsibilities include:

• Deliver professional administrative support within a busy healthcare environment
• Coordinate meetings, calendars, correspondence and information management processes
• Prepare reports, presentations, documentation and meeting records
• Collaborate with stakeholders and contribute to service improvement initiatives

This role is ideal for an adaptable and motivated administrator who enjoys working in a fast-paced environment, takes initiative and is committed to providing high-quality support and customer service.

You will need

• Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
• High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
• Demonstrated ability to organise, set priorities and meet deadlines, together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Why Tasmania

The Department of Health Tasmania oversees various hospitals across the state, including the Royal Hobart Hospital, Launceston General Hospital, Northwest Regional Hospital, and Mersey Community Hospital, as well as district hospitals and ambulance services. Additionally, it provides community health, mental health, and primary healthcare services to the Tasmanian community through more than 300 sites.

Tasmania, Australia's only island state, offers unparalleled natural beauty and a luxurious lifestyle. Pursuing your health career in Tasmania’s public health system means building strong connections with colleagues and patients. It also means embracing a lifestyle where you can enjoy extraordinary experiences outside of work while making a significant impact on the community during work.

Details of appointment

Permanent full time, day worker position, working 76 hours per fortnight, commencing as soon as possible.

*Notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary

$76,849 to $82,996 per annum. Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2025

Salary Packaging

You’ll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates

• Professional development and accelerated pathways
• A range of leave entitlements
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family

More information about our Employee Benefits can be found here

Eligibility

Note: - Please refer to the Application Guide for more information of pre-employment check.

Download the Statement of Duties and any Associated Documents

We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• Administrative Officer Band 3

Application Guide:

• Applicant Guide.docx

How to apply

Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1–2-page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

*Applications from Recruitment agencies will not be accepted for this role

For more information

Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Nadia Jarman

Office Manager

officemanager.sps@ths.tas.gov.au

What it is like working at the Department of Health?

Compassion, Accountability, Respect, Excellence are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania!

Move to Tasmania | Tasmanian

One Health Podcast - Spotify

One Health Podcast - Apple

Tasmanian Health Careers | Tasmanian

Department of Health has achieved the “Carer Accredited Employer Status” providing support to employees with caring responsibilities. (Find out more under the Carer Recognition Act 2023).

Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.