About the role
Position Overview
We are seeking a detail-oriented and organized Accounts Receivable Specialist with experience in the Construction industry and strong proficiency in QuickBooks Online. This role is responsible for managing the full-cycle accounts receivable process, including progress billing, lien waivers, collections, and customer account reconciliation. The ideal candidate understands construction billing processes such as AIA billing, retainage, and job cost tracking. This position has hybrid flexibility.
Responsibilities
- Manage full-cycle accounts receivable for multiple construction projects.
- Prepare and process AIA progress billings, time and material billings, and change order invoicing.
- Monitor and track retainage balances and ensure timely release.
- Generate and submit invoices through customer portals as required.
- Post payments accurately in QuickBooks Online and apply to appropriate projects/jobs.
- Reconcile customer accounts and investigate discrepancies.
- Follow up on outstanding invoices and manage collections efforts professionally.
- Prepare and track lien waivers, conditional/unconditional waivers, and related documentation.
- Coordinate with Project Managers to verify billing accuracy and resolve disputes.
- Maintain accurate job cost allocations and assist with month-end close procedures.
- Generate AR aging reports and provide updates to management.
- Support audits and provide documentation as needed.