Accounts Payable/Accounts Receivable Clerk – McMinnville

POSITION ANNOUNCEMENT

Accounts Payable/Accounts Receivable Clerk – McMinnville

The Tennessee College of Applied Technology – McMinnville is accepting applications for the part-time position of Accounts Payable/Accounts Receivable Clerk for the McMinnville Campus.

POSITION INFORMATION

Position Type: Part-Time, Non-Exempt

Hours: up to 29 hours a week

Compensation: $20 an hour

Work hours are flexible; however, this is not a remote position.

MINIMUM REQUIREMENTS

• Technical diploma or associate’s degree or higher plus four (4) years of successful full-time paid employment in accounting, including maintaining or reviewing financial records and reconciling accounts. A comparable combination of education and related employment experience may be considered.

PREFERRED QUALIFICATIONS

• Bachelor’s degree in business, Accounting or related fields.
• Prior government accounting experience.

GENERAL DUTIES

• Perform Accounts Payable and Accounts Receivable transactions for the college.
• Create third-party contracts in Banner for students sponsored by agencies and corresponding invoices in QuickBooks for tracking.
• Prepare and submit student refunds through Banner.
• Monitor/maintain student receivables.
• Maintain strict confidentiality as it relates to the financial information, employee information, student records, student financial aid, state and federal reports and any other information generated from the Business Office and the Tennessee College of Applied Technology – McMinnville.
• Reconcile daily receipts, prepare bank deposits for the McMinnville Campus.
• Assist the Vice President of Finance and Administration with various analyses, reports and duties.
• Communicate with students with professionalism and confidentiality regarding account balances per TBR policy.
• Collect delivery tickets for purchases, receive them into Jaggaer system, and submit invoices in Jaggaer.
• Research and solve discrepancies on invoices for accounts payable to ensure timely payments to vendors.
• Review open purchase orders for reconciliation.
• Serve as backup for the front desk.
• Occasional travel may be required to attend information sessions, recruitment events, all campus locations, or training off-site.
• Other duties as assigned.

KNOWLEDGE, SKILLS & ABILITIES

• Must show evidence of good character, organizational skills, and mature attitude.
• Evidence of proficiency in Microsoft Office Suite, including Microsoft Word, Excel, Access, Outlook, Teams, and QuickBooks.
• Good oral and written communication skills; ability to deal tactfully with the public and co-workers.
• Ability to prioritize projects, attend to multiple processes simultaneously, and meet deadlines.
• Logical problem-solving skills for researching and reconciling accounts.
• Good math skills and attention to detail.
• Ability to concentrate/focus for long periods.

PHYSICAL QUALIFICATIONS

• Walking, bending, sitting, squatting in order to operate campus equipment.
• Able to use body members (arms, hands, fingers), tools, or special devices to work, move, guide, or place objects.
• Communicating for brief periods.
• Sitting at a computer for extended periods to enter data.
• Requires concentrated mental and visual attention; i.e., see at close range.
• Lifting 20 pounds.

APPLICATION SUBMISSION & REVIEW

To be considered for a position at TCAT-McMinnville, you must create and submit an online application at https://tcatmcminnville.edu/about/jobs-and-employment that includes your required documents. Review of resumes with completed employment application will begin immediately and continue until the position is filled. Unofficial transcripts are acceptable for the application process. Official transcripts will be required upon hire.

REQUIRED DOCUMENTS

Resume

Educational Transcripts

Industry licensure and/or certifications, if applicable.

EMPLOYMENT DOCUMENTS

Current federal law requires identification and eligibility verification prior to employment. Only U.S. citizens and aliens authorized to work in the United States may be employed. A criminal/financial background check will be required for applicant selected.

TCAT – McMinnville does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability, age, status as a protected veteran or any other class protected by Federal or State laws and regulations and by the Tennessee Board of Regents policies with respect to employment, programs and activities. The following person has been designated to handle inquiries regarding nondiscrimination policies: Stephanie Griffitts, Fiscal Services Assistant, stephanie.griffitts@tcatmcminnville.edu, 241 Vo Tech Drive, McMinnville, TN 37110, 931-473-5587. The TCAT – McMinnville policy on nondiscrimination can be found at this link: https://tcatmcminnville.edu/about/non-discrimination-statement